Smart SWMS: Digitally transforming Safe Work Method Statements
Safe Work Method Statements (SWMS) are critical documents that outline how high-risk construction activities will be carried out safely. Traditionally, creating and managing SWMS has been a time-consuming, paper-heavy process.
With the SP+ SharePoint solution, organisations can now streamline this essential safety requirement, saving valuable time and improving compliance through dynamic, digital SWMS management.
Digitally creating and managing SWMS
SP+ offers an advanced, user-friendly system built within Microsoft SharePoint to efficiently create, manage, and track Safe Work Method Statements. Instead of processing volumes of manual paperwork, users can effortlessly generate SWMS directly in the platform. Each SWMS can be tailored for specific site conditions or tasks, ensuring accuracy and relevance for workers on-site.
By digitising your SWMS process, your team can easily update and manage documents whenever site conditions or procedures change, without losing previous versions. Each update is automatically recorded, creating a clear audit trail.
Enhancing compliance and accountability with digital signatures
One of the key advantages of SP+ is the ability to capture digital signatures within each SWMS document. Workers, contractors, or visitors can digitally sign off directly within the system, demonstrating they’ve reviewed and agreed to the safety controls outlined. This makes it easier to maintain clear accountability and demonstrate compliance during audits or inspections.
Digital signatures eliminate the cumbersome process of printing, signing, scanning, and filing documents, significantly improving efficiency and reliability.
Automatic versioning and audit trails
With traditional methods, maintaining accurate and updated versions of SWMS often results in confusion and errors. SP+ addresses this challenge by automating version control. Every time a SWMS is revised or updated, the system records these changes and preserves past versions.
This automatic versioning ensures:
- Easy access to historical records during internal and external audits.
- Transparency and accountability when changes occur.
- Simple tracking of document reviews and approvals.
By creating a clear, easy-to-follow audit trail, SP+ ensures you remain compliant and organised, without additional administrative effort.
Improved communication and accessibility
Because SP+ is built on SharePoint, all SWMS documents are accessible from any device, whether that’s desktop, laptop, tablet, or mobile phone. This mobility ensures workers can quickly access the most up-to-date safety information directly on-site. Additionally, the intuitive interface means that your team can quickly navigate and retrieve necessary safety documents without unnecessary complexity or delay.
Key benefits of digital SWMS management in SP+:
- Increased efficiency: Save time and resources with simplified digital creation and updating.
- Enhanced compliance: Digital signatures provide clear evidence of review and acceptance.
- Reliable audit trails: Automatic version control offers clear documentation for audits.
- Better accessibility: Instant mobile access ensures timely distribution and usage on-site.
Transforming your SWMS into a streamlined digital process with SP+ doesn’t just simplify your workload—it significantly enhances your organisation’s overall safety effectiveness.
In this video demonstration, we show how SWMS can be easily created, managed, and implemented.
Interested in learning more about digitising your Safe Work Method Statements? Contact us today to discuss how SP+ can improve your SWMS management.
