Empowering Success through Information Management
Accessing and managing information efficiently is critical to success in business. Yet, many organisations struggle with scattered data, siloed systems, and time-consuming manual processes that slow down productivity and hinder compliance. Without a centralised and structured approach, businesses waste valuable time searching for information, dealing with outdated records, and managing complex workflows.
SP+ is a customised SharePoint solution designed to address these challenges by streamlining information management for businesses, particularly in quality, safety, and environmental management systems. By providing a structured, automated, and collaborative platform, SP+ empowers teams to work smarter, access critical data effortlessly, and drive timely actions across the organisation.
Customised Document Management System
Effective document management is at the core of any well-functioning business, yet many organisations still rely on outdated storage methods, inconsistent filing systems, and manual retrieval processes. This leads to wasted time, errors, and inefficiencies.
A key feature of the SP+ SharePoint solution is a customised document management system that allows businesses to organise and manage their documents efficiently. With intuitive categorisation based on your business, tagging, and search functionalities, employees can easily locate and access the information they need, reducing time spent on manual searching and eliminating information silos.
Smart Forms and Automation
Manual data collection is often one of the biggest bottlenecks in information management. Whether it’s incident reporting, hazard tracking, change management, or employee feedback, businesses need a structured way to capture and process information efficiently.
SP+ introduces smart forms that allow organisations to collect and manage critical inputs in a standardised and efficient manner. These forms simplify the process of capturing information while ensuring that nothing gets lost in the shuffle.
Paired with automation capabilities, SP+ ensures that submitted data is routed to the right people, actioned appropriately, and tracked through to resolution. Instead of relying on emails and spreadsheets, businesses can streamline workflows and ensure that necessary follow-ups are completed in a timely manner.
Collaboration through Newsletters and Bulletins
In any organisation, clear and consistent communication is key to keeping teams aligned. However, internal communication often becomes fragmented, with important updates buried in emails or lost in lengthy message threads.
SP+ offers built-in templates for newsletters and bulletins, allowing businesses to share key updates, announcements, and policy changes across teams. By centralising communication, businesses can enhance collaboration, improve knowledge sharing, and ensure that employees stay informed about essential developments without the noise of unnecessary emails.
Dedicated Site Pages for easy information access
Navigating large volumes of business information can be overwhelming, especially when data is scattered across multiple locations. Employees waste time searching for documents, policies, or process guidelines, leading to frustration and lost productivity.
SP+ addresses this by structuring site pages around specific business needs, creating dedicated hubs for key information. Whether it’s a policy library, safety records, project documents, or compliance guidelines, structured site pages make it easy for employees to quickly locate, retrieve, and act on critical information. This empowers teams to work more efficiently and make informed decisions without unnecessary delays.
Visibility through Registers and Dashboards
Without real-time visibility, tracking progress across various business functions can be a challenge. Important tasks can fall through the cracks, leading to delays, compliance issues, and inefficiencies.
SP+ solves this by offering customised registers and dashboards that provide a clear snapshot of actions, inputs, and ongoing tasks. Businesses can track the status of audits, compliance initiatives, and operational activities in real time, ensuring that tasks are completed on schedule. The increased transparency helps teams stay accountable while fostering a culture of proactive action and responsiveness.
In-built calendars for efficient management
Staying on top of audits, compliance deadlines, and important business activities requires an organised approach, yet many businesses still rely on disconnected scheduling tools that create gaps in accountability.
With in-built calendars available through the standard SP+ implementation, businesses can seamlessly schedule, track, and manage audits, meetings, and compliance-related activities. The system ensures that key events are documented, audit findings are addressed, and follow-ups are scheduled without the risk of oversight. By integrating compliance management into daily operations, businesses can stay ahead of deadlines and ensure regulatory and operational requirements are consistently met.
Future-proofing your business
Information management is no longer just about storing documents—it’s about ensuring accessibility, enhancing collaboration, and driving smarter decision-making.
By implementing SP+, businesses can eliminate information silos, automate routine processes, improve collaboration, and maintain compliance with greater ease. In an era where efficiency and agility are key competitive advantages, SP+ offers a future-ready approach to managing information, helping businesses work faster, better, and smarter.
