Frequently Asked Questions

Frequently Asked Questions

Find answers to commonly asked questions about management systems consulting and the SP+ software solution, and browse additional resources to learn more about our SharePoint software solution.

SharePoint Software Solution

The SP+ platform has been designed on the requirements of ISO standards for Quality, Safety and Environment. Each module ensures the requirements for the standard can be met, reducing the effort required to get your systems ready for certification, and ensuring they remain compliant in real time.

Yes.  As the SP+ solution is built on Microsoft’s  SharePoint platform, it is available to anyone with an existing Office 365 subscription. 

If your business does not operate on Office 365 currently, you will need to purchase a subscription.  

The SP+ software solution features a customisable SharePoint design, ensuring your systems look and feel like your own.

Customisation includes branded page headers, icons and images across the platform, as well as your company logo embedded as the primary logo.

Creating a SharePoint design from scratch can be an extremely costly exercise for organisations, which is why SP+ provides an affordable solution for a customised SharePoint platform. 

In many cases, yes.

As SP+ software is built using Microsoft SharePoint, there are many possible integrations available with other system management products.

However, the comprehensive features of the SP+ platform are often enough for organisations of any size to maintain compliance, and operate effective, streamlined systems, without the need for other costly software platforms or subscriptions.

Book a demo to see all the capabilities of our software solution in action.

ISO Certification

Our team of management system consultants can guide you through every step of the ISO certification process, from system development and documentation to training and audit preparation. With an in-depth knowledge of the standards and your organisation, we ensure that your management system meets all ISO requirements, preparing you effectively for the certification audit. 

The SP+ SharePoint solution stands out by providing an all-in-one platform where all necessary forms and systems for Quality, Safety, and Environmental Management are included and ready to use from day one. Unlike many QHSE platforms that require businesses to create forms and workflows from scratch, SP+ comes equipped with smart forms for incident reporting, hazard identification, risk assessments, audits and more. This immediate availability reduces the time and effort required to implement an effective management system.

With built-in modules such as risk management and document control, organisations can quickly establish processes that align with ISO certification requirements, ensuring compliance and readiness for audits without the usual setup delays. This comprehensive approach allows businesses to focus on their core operations while confidently managing their management systems.

The SP+ software platform is aligned to the ISO standards for Quality (ISO 9001:2015), Safety (ISO 45001:2018) and Environmental management (ISO 14001:2015). The built-in modules are designed based on the requirements of each standard, helping you maintain continuous compliance. By utilising the platform’s ongoing monitoring and reporting features, you can ensure your management system adheres to the relevant ISO standard.

Features such as the integrated Risk Management Module allow businesses to capture risk events, assess their impact, and implement controls seamlessly, ensuring that potential issues are addressed proactively. The Audit Module helps businesses schedule and track internal audits, manage findings, and ensure corrective actions are completed. Additionally, the system’s built-in Goals/Objectives and Management Review modules ensure continuous improvement and keep the company aligned with the requirements for ISO 9001 certification, ISO 45001 certification and ISO 14001 certification.

Management System Consulting & Training

Our team conducts thorough audits and gap assessments to identify areas of improvement in your management system. We provide detailed reports and recommendations to ensure that your system not only meets ISO standards but also supports your business objectives effectively.

In addition, our consultants can work directly with your key team members to ensure you are prepared for third party management system audits. We can also manage your internal audit schedule, and perform independent internal audits on your system.

Management systems should be reviewed at least annually, though more frequent reviews may be necessary based on industry dynamics or business changes.

To maintain effective Quality, Safety, and Environmental Management Systems compliant with ISO 9001, ISO 45001, and ISO 14001, our system review service is ideal for clients with limited time and resources. This is especially important for clients with ISO certified systems, to ensure preparedness for surveillance and re-certification audits.

If your business has undergone substantial change or growth, contact us to arrange a system review ahead of your next scheduled audit.

Clients of SP+ benefit from internationally recognised training provided by Auditor Training Co, part of the Southpac International Group. This includes ISO standards courses and Lead Auditor training, such as the 5-day Integrated Management Systems (IMS) Lead Auditor course, the 2-day Internal & External Lead Auditor course, and various ISO standards courses like ISO 9001, ISO 45001, and ISO 14001.

These programs equip your team with the skills to maintain, audit, and improve your ISO-certified management systems. SP+ clients also receive exclusive discounts and rates on all Auditor Training Co courses, providing added value and ongoing support.​

Resources

Product Overview Brochure

Download the full product overview outlining all the features and capabilities of SP+ software.

Southpac Plus downloadable Product Overview brochure entitled Your Business Management Solution.

White Papers & Case Studies

Read more in-depth into how SP+ provides simple and seamless solutions for common issues faced by organisations in a range of industries.
Click to download.

Southpac Plus provides a white paper on information transformation and empowering businesses through information management.
Southpac Plus' White paper on how to set up SharePoint to create a custom intranet solution for organisations.
Case Study of an Asphalt business using SP+ to integrate Quality, safety and environmental systems in a single platform.
A case study with a major labour-hire company tells how they used Southpac Plus to enhance collaboration between departments.

Key Feature Videos

See how these key features of SP+ will help your systems run smoother.

Using Smart Forms

Access and complete Smart Forms on any device and keep your data in a centralised location. With Smart Forms, you can save time, reduce errors and create workflows to automate and streamline processes.

Document Management

Manage documents for all your systems, including quality, safety and environment, with features such as version control, change management, archiving and document approval workflows.

Company Intranet

With SP+, your SharePoint solution will look and feel like your own, providing a front door to your business for staff to communicate and collaborate in real time.